Procurement Officer

The Procurement Officer plays a vital role in the efficient procurement of goods and services necessary for the organization’s operations. They are responsible for coordinating and executing procurement activities, ensuring that all acquisitions are made in a cost-effective and timely manner while adhering to company policies and ethical standards.

Key Responsibilities:

• Identify procurement needs and requirements by collaborating with various departments and stakeholders.
• Source and evaluate potential suppliers, negotiating terms and conditions for contracts.
• Prepare and manage requests for proposals (RFPs), quotations, and bids.
• Analyze supplier proposals and make recommendations to management.
• Maintain a comprehensive database of supplier information, contracts, and performance records.
• Monitor and manage supplier relationships to ensure timely delivery and quality of goods and services.
• Collaborate with internal teams to establish specifications and quality standards for procurement.
• Maintain awareness of market trends, pricing, and product availability to make informed procurement decisions.
• Manage and maintain records of procurement transactions, ensuring compliance with procurement policies and regulations.
• Prepare and present periodic reports on procurement activities, costs, and performance to management.
• Continuously improve procurement processes and practices to enhance efficiency and cost-effectiveness.
• Participate in vendor audits and assessments, as required.

Qualifications:

• Bachelor’s degree in a related field (e.g., Business, Supply Chain Management).
• Proven experience in procurement or a related role.
• Strong negotiation and communication skills.
• Knowledge of procurement laws, regulations, and best practices.
• Proficiency in procurement software and tools.
• Analytical and problem-solving abilities.
• Strong organizational and time-management skills.
• Attention to detail and accuracy in procurement processes.
• Ability to work collaboratively in a team and with various stakeholders.