Import Officer

As an Import Officer, your main responsibility will be to oversee and manage the import process of goods and materials for the organization. You will play a crucial role in ensuring the smooth flow of imports, compliance with customs regulations, and timely delivery of goods to meet business requirements.

Responsibilities:

1. Import Documentation:
   • Prepare and review import documentation, including purchase orders, commercial invoices, packing lists, and shipping instructions.
   • Verify and ensure that all required import licenses, permits, and certificates are in place.
2. Customs Compliance:
   • Ensure compliance with customs regulations and requirements for importation.
   • Classify imported goods according to customs codes and tariffs.
   • Coordinate with customs agents, freight forwarders, and shipping lines to ensure smooth clearance of goods.
3. Vendor Coordination:
   • Liaise with international suppliers and vendors to coordinate import shipments.
   • Obtain and evaluate quotations for shipping, customs clearance, and transportation services.
   • Negotiate favorable terms and conditions with suppliers and service providers.
4. Logistics and Shipment Tracking:
   • Coordinate logistics activities, including booking shipments, arranging transportation, and tracking delivery schedules.
   • Monitor and track the progress of import shipments to ensure timely delivery.
   • Handle any issues or delays in the import process and take necessary actions to resolve them.
5. Cost Control and Budgeting:
   • Monitor import-related costs, including freight charges, customs duties, taxes, and handling fees.
   • Identify cost-saving opportunities and propose measures to optimize import expenses.
   • Prepare import-related budget forecasts and reports for management review.
6. Compliance and Risk Management:
   • Stay updated on import regulations, customs laws, and trade agreements.
   • Ensure compliance with import-related legal and regulatory requirements.
   • Mitigate risks associated with imports by conducting due diligence on suppliers and implementing appropriate controls.
7. Record Keeping and Reporting:
   • Maintain accurate and up-to-date records of import transactions, documentation, and correspondence.
   • Prepare reports on import activities, including shipment volumes, costs, and compliance metrics.Requirements:
     • Bachelor’s degree in Business, Supply Chain Management, or a related field.
     • Proven experience in import operations, customs compliance, and logistics.
     • Sound knowledge of import regulations, customs procedures, and trade documentation.
     • Familiarity with international shipping terms (Incoterms) and trade agreements.
     • Strong negotiation and vendor management skills.
     • Excellent attention to detail and organizational abilities.
     • Proficient in import software and MS Office applications.
     • Good analytical and problem-solving skills.
     • Effective communication and interpersonal skills.
     • Ability to work under pressure and meet deadlines.